Many users use the Outlook PST files. This MS Outlook email client is used for both professional as well as business purposes.
The Outlook PST files is consisting of any information including notes, journals, emails, and so on. In this blog, we will learn about the merging of the PST files. Without any kind of harm or loss of the PST files then can go through this blog. The application helps in the merging of the PST files reliably.
Firstly, let us learn about the reasons for the merging of the Outlook PST files.
Why do users need to merge their PST files
A user needs to merge their Outlook PST files as per the below provided reasons. Let us go through each of them quickly:
- When consolidating old accounts, you may need to consolidate PSTs. Merging the PST files is the best option when creating backups.
- If you plan to merge your social, personal, or work accounts, it’s the best way to do it.
- Merging is useful if you plan to switch to another service, such as Exchange.
- When you receive files from your team, family, organization, or another group, merging is the easiest way to manage all the data into one PST.
These are some of the reasons for the merging of the Outlook PST files.
Sometimes users do face many problems while carrying the merging of the Outlook PST files. Moreover, a user can follow the manual or the professional method for the merging of the Outlook PST files. We will discuss both of these methods of merging. Let us now proceed further.
Manual method to combine the PST files
For the manual combining of the Outlook PST files, a user has to follow the below-provided steps. Let us have a look at this manual method of combining the Outlook PST files.
- Start Microsoft Outlook on your computer.
- On the ribbon, click on the home button and then choose the New Items, after it selects the Other Items option and chooses Outlook Data Files
- Create a new Outlook PST file in Outlook 2010
- Name the new PST file and click the OK button.
Note- You can also select the Add Optional Password checkbox to password protect this PST file. However, if you lose the password for the Outlook PST file, you will not be able to open the PST file in Outlook. If you need help, go to the Outlook Password Tuner.
- Name the PST file
- Newly created PST files can be viewed in Outlook along with PST files from other Outlook accounts. However, this new PST file is currently empty.
- From this step. Merge multiple Outlook PST files into the new file you just created.
- On the ribbon, click the File menu and select the Open option after it selects the Import button to start importing other PST files into this file.
- In the Import and Export Wizard, select Import from another program or file and click the Next button.
- Combine multiple PST files. Therefore, select the type of Outlook data file (.PST) file you want to import from and click the Next button.
- Select the file type to import
- Click Browse … and select the PST file to merge / import. Select the Do not import duplicates check box. Then click the Next button.
- Select the pst file to merge
- In this step:
- Select the Include subfolders check box.
- Select the second option, Import items into the same folder.
- Select the new PST file you just created from the drop-down list.
- Finally, click the Finish button.
These are the manual method of merging the Outlook PST files. Moreover, users do face many hurdles while merging the PST files manually. Limitations of the manual methods are more.
Limitations of the manual method
Here are the limitations that are faced by the users while following the manual method of merging the Outlook PST files. Let us have a look at these limitations:
- Difficult for non-technical users to understand
- High potential for data loss
- Not immediate results
- Loses accuracy
- Files not kept safe
These are some of the drawbacks users face when following the manual merge method.
Combine the PST file via Automated Solution
A user can select the Softaken Merge PST software in order to merge their Outlook PST files. An app is an advanced tool that helps in an easy merging of the PST files. Without facing any hurdle a user can instantly merge their PST files. The application supports both the ANSI as well as UNICODE language for the merging process. Apart from this, the app is easy to handle by any user, and users even from non-tech backgrounds can follow the merging of the PST files. The steps to perform the merging of the PST files can be followed easily. Let us go through the steps that a user has to follow for the merging of the PST files using this advanced Merge PST tool.
- Open the app
- Now, add the PST files that you want to merge
- Add the size of the PST file
- Locate the path for merging the PST file
- Hit the generate button finally
Why choose this app for merging
Here are some of the reasons for choosing this advanced tool for the merging of the Outlook PST files.
- Simple UI to perform merge tasks
- Immediate results are provided to the user
- Files are managed by the tool
- No hurdles are faced by the users using this advanced app
- No errors during merge task
Final Words
In this blog, we have discussed the quick and reliable method for a user to combine their Outlook PST files. A user can go through the manual method of merging but because of the many limitations, it will be reliable for a user to select the professional method of merging. Although, it is up to the users to select their choice method for merging the PST files.
