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Steps for Importing Contact to Outlook from CSV and PST Files.

by supportforemails
Learn Steps for Importing Contact to Outlook from CSV and PST Files

People want to transfer contacts into their Outlook address book for various reasons. If they have inherited an external database consisting of multiple contacts or they are shifting from another email server. Irrespective of the reason, importing contacts to Outlook is a pretty simple process. You can import your contacts to Outlook from CSV OR PST file. In this article, you’ll find all these different ways of importing contacts to Outlook.


The Process of Importing Contact to Outlook from CSV File

It is easy to import contacts from a specific CSV file into Outlook 2016, 2013, and 2019. Follow these steps.


  • Tap ‘File’ in Outlook followed by ‘Open & Export’ and lastly ‘Import/Export.’
  • A wizard will start. From here, select ‘Import from another program or file.’ Then tap ‘Next.’
  • For importing CSV contacts to Outlook, select ‘Comma Separated Values’ and tap ‘Next.’
  • At this step, make some choices. Tap ‘Browse’ and double-tap yours. CSV file. Select how to manage ‘Duplicate contact items.’
  • Tap ‘Next.’
  • Choose the contacts folder below the target email account and tap ‘Next.’
  • If you are importing your CSV contacts that you have earlier exported from Outlook, the contact list will be in the needed format. So, tap ‘Finish’ to begin importing contacts. But if you are importing contacts from a mail app and not Outlook, map some columns in the CSV file to the Outlook contact fields. So, tap ‘Map Custom Fields.’
  • You will find a dialog box appearing. In the left pane, you’ll notice the column names from your CSV file. In the right pane, you’ll notice the standard Outlook contact fields. If a specific column name in the CSV file precisely matches an Outlook field, it is mapped automatically. But if the column name doesn’t match, you’ll need to do the manual mapping.
  • Drag the column from the left pane. Place it beside the corresponding field in the right pane. 
  • You’ll find a progress bar that’ll display that Outlook has started importing your contacts.


The Process of Importing Contact to Outlook from PST File

You may wish to import your contacts from a PST instead of a CSV if you want to transfer every Outlook item, like contacts, emails, tasks, and appointments. The steps to import your contacts from the .pst file into Outlook are as follows.


  • Go to Outlook and tap ‘File’ followed by ‘Open & Export’ and then choose ‘Import/Export.’
  • Select ‘Import from another program or file.’ Then, tap ‘Next.’
  • Select ‘Outlook Data File (.pst)’ and tap ‘Next.’
  • Tap ‘Browse’ and select the PST file you wish to import.
  • Below ‘Options,’ you should select how you would like to deal with duplicate items. Then tap ‘Next.’
  • If the .PST file is password-protected, you should input the password.
  • Below the ‘Select the Folder to Import from,’ choose ‘Outlook Data File’ if you wish to import the entire pst. Alternatively, expand it and select only a specific subfolder to import. 
  • In case the target account is chosen in the Navigation pane, you can select ‘Import items into the current folder.’ If not, tick ‘Import items into the same folder’ and select the mailbox in which you want to import contacts.
  • Tap ‘Finish.’


Final Words

Hopefully, you are well familiar with the process of importing contact to Outlook from both CSV and PST files. The process may seem lengthy, but it yields results. If you need further assistance with it, contact expert Outlook customer support services.

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